[by order of appearance in the record]
TITL Title(s), subtitle(s), and author(s) from the deposit copy
EDST Edition statement(s)
IMPR Imprint information (place of publication, publisher, date of publication or copyright)
PHYS Physical description
SEST Series title(s)
NOTE Notes describing the deposit copy
INAN In-analytic (title of the larger work in which the copyrighted work appears)
ISBN International standard book number [no longer entered]
ISSN International standard serial number
CLNA Name of claimant(s)
INNN Name in the copyright notice, different from application
DCRE Date of creation (fixation) according to application
DPUB Date of publication according to application
INND Date in copyright notice if different from application
DREG Effective date of registration from application
APTI Additional title(s) appearing on the application
APAU Name(s) of author(s) on application if different from deposited copy
ECIF Essential computer information field [machine coding
XREF Cross reference(s) for internal Copyright Office use [discontinued]
PREV Information on previously registered related works and other data regarding preexisting material
LINM Limitation of claim; new matter
MISC Miscellaneous information (including indication of correspondence with the Copyright Office, etc.)
COTI Contents titles (for sound recording claims only)
SREG Supplementary registration
CAST Major cast members of a motion picture [discontinued]
CRED Credits of a motion picture [discontinued]
MATH Mathematical data (scale, projection) for maps [discontinued]
CONT Contributions (for group renewals and group registrations)
For Renewal Registrations:
ADTI Additional titles
OCLS Old class code
ODAT original date of registration
OREG original registration number
[by order of appearance in the record]
TITL Title of the serial, magazine, journal, newspaper
FATF (Facts after Title Field). Additional bibliographic information related to the serial, including subtitles, authors, edition statements
IMPR Imprint information (publisher, place of publication)
NOTE Notes relating to the serial as a whole, physical description for non-print formats, frequency of publication, bibliographic history of the title, information describing the issue on which the cataloging was based, etc.
ISSN International standard serial number and key title
CFCT Copyright facts which pertain to all issues of the serial, including application title, authors appearing on the application, statement of new material
HLDG (Holdings). Claimant name (preceded by an asterisk). Under the claimant name, a line giving the volume designation, if present; followed by the issue lines. Each begins with the registration number and date of registration, followed by issue indicia (number and/or date), then any information specific to the identified issue. The last item in the issue line is the date of publication, which may be immediately preceded by the date of creation.
[by order of appearance in the record]
RECORDED Date of recordation in the Copyright Office
EXECUTED Date(s) of execution as they appear in the document
PARTY 1 First party; assignee; transferee
PARTY 2 Second party; assignee; transferee
NOTE First title and information regarding document as a whole
CROSS REFERENCE Cross-reference to other terms
FULL DOCUMENT RANGE Inclusive pagination of complete document
The ECIF data field is a special data field which stores five different types of information about the catalog entry. The five elements of the ECIF field are:
1. CCE part code
2. Retrieval code
3. Copy location code
4. Copyright Office coding
5. NLS/BPH code [obsolete]
The code indicates broad categories which describe the registered work.
1 = non-dramatic literary works, computer programs
2 = serials and periodicals
3 = performing arts, music, lyrics, plays, choreography, some machine-readable works
4 = motion pictures, videogames, some machine-readable works
5 = visual arts (excluding maps)
6 = maps
7 = sound recordings
8 = renewals
9 = mask works
The codes permit searchers to limit the types of material being searched in the COPICS system. Each catalog record contains a single retrieval code, which is assigned based on the nature of the claimed material.
A = Sound recordings & non-dramatic textual works when registration covers both the recording and the underlying work
B = Textual works; papers prepared for oral delivery
C = Computer programs; databases; some videogames; some audiovisual works
D = Dramas (including accompanying music, if any); choreography; pantomimes; screenplays; operas
E = Sound recording & drama, including dramatic works with accompanying music when registration covers both the recording and the underlying work
F = Maps, atlases, globes
M = Musical works
N = Sound recording and music when registration covers both the recording and the underlying work
Q = Multimedia works and kits; includes handicraft and needlework kits
S = Visual arts
U = Sound recordings without a claim in the underlying work
X = Motion picture, sound track, filmstrips; also used when the claim covers both cinematography and music or cinematography and choreography, etc.
Z = Mask works
1 = Architectural works in which the drawings only are being claimed
3 = Architectural works in which the underlying work is being claimed
The major function of the code is to indicate whether at least one registered deposit (in whole or in part) was routed to the copyright deposit warehouse.
If the 3rd element is blank:
In monograph system, a blank 3rd element indicates that a copy was sent to the copyright deposit warehouse, i.e., the default is code D (see below)
In the serials subsystem, a blank 3rd element indicates that no copy was sent to the copyright deposit warehouse, i.e. the default is code L (see below)
L = No copy sent to the copyright deposit warehouse
D = At least one copy (in whole or in part) was sent to the copyright deposit warehouse
M = Motion picture copies all sent to the National Library of Medicine
N = Motion picture returned to the remitter under the Motion Picture Agreement; deposits returned to the remitter have a recall provision
P = Motion picture registered under the PBS agreement; deposits returned to the remitter lack a recall provision
Q = Registration cataloged from copyright application
X = Indicates there is no copy
The 5th element is no longer used or in effect because of section 121 which amends the copyright law to allow government (including the Library of Congress) and non-profit agencies to make copies or phonorecords for the blind and physically handicapped without permission from the copyright owner. This applies to all works, including those published or registered before the effective date of the amendment.
The copyright application indicates that there is written correspondence on file in the Copyright Office record of registration.
A copyright application is on file in the Copyright Office indicating that the expired foreign copyright has been restored in the US under the General Agreement on Tariffs and Trade (GATT) Uruguay Round Agreements Act (URAA).
A copyright application is on file in the Copyright Office indicating that the copyright has been restored in the US under the North American Free Trade Agreement (NAFTA)
The name and address of the person to contact for rights and permissions appear on the copyright application on file in the Copyright Office. The telephone and fax numbers as well as E-mail address may also appear.
The phrase pertains to renewal registrations and deals with the end of a year falling on a holiday.
This indicates that the Secretary of Commerce may secure copyright on the behalf of the United States.
The copyright application contains a statement which limits the duration of claim.
1. Deposits of Later Printings: The copyright application indicated that a later printing was accepted by the Copyright Office.
2. Registration under Act or Proclamation: The copyright application indicated special circumstances of registration, e.g.
British Proclamation of 10Mar44
Standard Reference Data Act PL 90-396 (15 USC 290)
07/22/1999